1 Principles

1.1 The Chinese University of Hong Kong, Shenzhen is an international research university with a collegiate system. The University is committed to creating a vibrant campus community that balances students’ academic studies with a thriving extracurricular life. The student hostel provides students with great opportunities to enrich their non-academic experience in their university life by encouraging them to develop mutual respect and a sense of responsibility through interaction with one another. All students must observe hostel regulations to maintain a safe and harmonious living environment within the residential community.

1.2 All students are required to live in the student hostel during term time throughout their normative study period, as approved by the University (exceptions may apply to students participating in exchange and/or internship programmes, or cases involving disciplinary actions or public health issues).

1.3 The hostel for students of the School of Music is located in the School’s temporary campus. Each resident student of the hostel is also a member of a college of CUHK-Shenzhen and is encouraged to participate in activities organized by their college. Resident students who violate these Regulations or the regulations of their respective colleges may face disciplinary actions imposed by the School as well as their college.

1.4 Resident Tutors, guided by the Office of Associate Vice President (Student Affairs), will assist the Student Affairs Office of the School in maintaining peace, order, and good administration of the student hostel.

 

2 Fundamentals 

2.1 Check-in

2.1.1 Hostel rooms are allocated by the School’s Student Affairs Office following the principles stipulated in these Regulations. Cultural differences, hobbies, and living habits of the freshmen will be considered in room allocation to better promote harmony and friendship.

2.1.2 Before checking in, resident students should sign the "Hostel Confirmation Letter" after confirming the hostel facilities are intact.

2.1.3 The Student Affairs Office reserves the right to re-assign and re-allocate rooms for the residents to optimize space utilization. The Student Affairs Office of the School of Music has the sole discretion in the assignment of students to hostel rooms and bed spaces. In case of dispute, resident students should ask their Resident Tutors for help.

2.1.4 Due to repairs, maintenance, or other needs, residents may be asked to vacate certain hostel rooms. 

2.2 Change of Rooms 

2.2.1 By the beginning of each academic year, re-assignment and/or re-allocation of hostel rooms/spaces may be made. Residents requesting re-assignment or re-allocation are required to fill in the application form and submit it to the Student Affairs Office at the designated time.

2.2.2 Residents who wish to change rooms should obtain consent from all related roommates from the new room, as well as from the Resident Tutor.

2.2.3 The Student Affairs Office will consider each application on a case-by-case basis. Residents can only change rooms after receiving the email approval from the Student Affairs Office. Late applications will not be considered.

2.2.4 Rooms assigned must not be let or sub-let to others. Swapping beds without prior approval is strictly prohibited. For any unauthorized space swapping, the School has the right to impose disciplinary actions and dispose of any displaced items.

2.3 Hostel Schedule

2.3.1 Quiet Hours are set between 11:00 p.m. to 7:00 a.m. and 12:00 pm to 2:00 p.m., during which the hostel should be kept quiet. During the Quiet Hours, residents should keep the noise down and avoid talking loudly, slamming the doors, using electronical devices without headphones, or otherwise making any loud noises.

2.3.2 During the Quiet Hours, residents are advised to keep the lights and electronic devices such as personal computers off unless prior consent is obtained from their roommates. Residents should show respect to their roommates and create and maintain a quiet, comfortable, and harmonious environment.

2.3.3 For safety reasons, residents should return to the hostel before midnight and should ask their Resident Tutors for permission in advance if they have to come back late. Residents should avoid leaving the hostel between 12:00 a.m. to 06:00 a.m. unless under special circumstances.

2.3.4 Residents are not allowed to stay overnight (12 a.m. to 6 a.m.) in other people's rooms.

2.3.5 Residents and visitors are not permitted to enter hostel rooms of the opposite sex. Residents are not permitted to enter the hostel corridors of the opposite sex after 10:00 p.m.

2.4 Visitors

2.4.1 Any person who is not a resident of the student hostel of the School of Music will be regarded as a visitor.

2.4.2 Residents who want to entertain visitors in the hostel should provide the following information and submit an application to the Student Affairs Office in advance:

a. visitor’s relation to the resident;

b. time and date of expected arrival;

c. time and date of expected departure.

2.4.3 Residents may only entertain visitors between the visiting hours of 8:00 a.m. to 10:00 p.m. Visitors should register at the reception desk upon arrival and may only enter the public areas of the hostel. Residents are expected to accompany their visitors throughout the visit. Visitors are required to observe these Regulations during their visit, and residents are expected to inform their visitors of these Regulations and will be held accountable for any misconduct of their visitors. A resident who lefts their visitor unaccompanied may be penalised.

2.4.4 No visitor is allowed to stay overnight in any hostel room.

2.4.5 The Student Affairs Office reserves the right to request any visitor to leave the hostel premises if necessary.

2.5 Check-out

2.5.1 If a resident will not reside in the hostel for a long period of time due to special reasons (participation in overseas exchange programmes or internship programmes, leave of absence due to illness, or cases related to disciplinary actions or public health issues) should check out from the hostel.

2.5.2 Residents are required to follow the check-out procedures: residents are responsible for cleaning and emptying their rooms or spaces before checking out, and room keys and check-out forms should be returned on time. Additional charges will be imposed to remove anything left behind by the vacating residents. 

2.5.3 Residents should check if the furniture and facilities in their rooms are intact before checking out. In case of damage to furniture, equipment, and/or facilities, the cost of repairs and/or replacement shall be charged to the violator.

2.5.4 Residents who have committed serious violations against these Regulations can be ordered to vacate immediately.

2.5.5 Residents shall check out if they are medically unfit to lodge in hostels as certified by qualified medical institutions.

2.5.6 Residents shall check out if they have applied for extended leave of absence or discontinuation of studies with the University.

 

3 Code of Conduct

3.1 Hostel Etiquette

3.1.1 Residents should take good care of all public properties, economize on the use of resources, and keep the hostel quiet, clean, and orderly at all times. Residents should dress properly and mind their manners in all public areas of the hostel.

3.1.2 Residents are encouraged to develop good living habits for an eco-friendly, resource-efficient, and low-waste lifestyle. Roommates should negotiate how to manage garbage properly. Ideally, garbage generated should be disposed of within the day. Placing garbage out in the corridor is strictly forbidden.

3.1.3 All electrical appliances in the rooms and all public areas of the hostel must meet the safety standards of the Shenzhen Government. To protect the environment, residents are strongly encouraged to be as economical as possible in the use of water, electricity, and other resources in the hostel.

3.1.4 Residents should report any damage to the facilities and furniture in the hostel. Residents will be held financially responsible for all damages/losses they inflicted.

3.1.5 Access to the Internet via the campus network is subject to the policies and guidelines of the Information Technology Services Office (ITSO) of the University. 

3.1.6 Residents should cooperate with the Resident Tutors, the Student Affairs Office, and the hostel staff to maintain a quality hostel life. Residents must not provide any false and/or misleading information or falsified documents to the Resident Tutors, staff members of the Student Affairs Office, or other members of the University community.

3.1.7 Residents are required to notify their Resident Tutors for record-keeping if they plan to stay overnight outside campus; moreover, residents are required to hand in an application to their Resident Tutors one day in advance if they plan to stay away for more than three days consecutively. 

3.1.8 Residents should report to the hostel staff on duty, Resident Tutors, and/or the Student Affairs Office immediately in case of any acute illnesses, accidents, or emergencies, such as natural disasters, fires, assaults, the discovery of suspicious persons/signs, and other special incidents. 

3.1.9 No one is allowed to enter a resident's room without prior consent. However, to guarantee the safety and normal operations of the hostel, Resident Tutors, staff of the Student Affairs Office, and the property staff are entitled to enter hostel rooms without the resident's permission under special circumstances, including but not limited to, when:

1. accidents, serious violations, or criminal cases are occurring in the room;
2. emergency maintenance needs to be conducted;
3. hostel supplies need to be distributed.

3.2 Use of Electricity 

3.2.1 Interfering with permanent electrical wires and fittings is not permitted, nor is using any high-wattage electrical appliances, such as refrigerators, immersion water heaters, induction cooktops, rice cookers, electric kettles, heated blankets, and steam irons, which consume over 1200 watts of power. Any unallowed electrical appliances will be confiscated and the violator will bear all consequences. 

3.2.2 Electrical items and facilities in public areas can only be used safely according to the instructions in designated areas. Moving or disassembling them is not allowed. 

3.2.3 Residents are expected to develop a good habit of turning off all power (especially unplugging the power strips) when no one is in the hostel room so as to prevent fire.

3.3 Hostel Safety 

3.3.1 Residents should familiarize themselves with the locations of emergency exits, fire escape routes, and the use of firefighting facilities. They are also required to participate in fire drills and obey the laws and regulations of fire safety. 

3.3.2 Room safety inspections will be conducted regularly. Emergency inspections will be carried out when abnormalities arise. 

3.3.3 Each room is equipped with a fire alarm. Residents must evacuate to the gathering place immediately when the alarm is on. Do not use elevators in case of fire. 

3.3.4 Residents should keep their personal belongings properly. The school is not responsible for any loss of personal property or money of residents.

3.3.5 To ensure the safety of residents, the following behaviors are not permitted in the hostel: 

3.3.5.1 Making unauthorized copies of student ID cards/room keys or lending them to others.

3.3.5.2 Storing or using any dangerous goods (e.g., alcohol, petrol, kerosene, lighters, fireworks, hazardous chemicals, and inflammable/explosive articles).

3.3.5.3 Using electrical devices other than the microwave oven to cook, or using candles, flames, and inflamers for lighting.

3.3.5.4 Occupying or blocking the fire exits, or using the firefighting equipment without permission;

3.5.5.5 Climbing on the door, window, rooftop, railing, etc. 

3.3.5.6 Allowing people who do not have access to the hostel to follow and enter the hostel without permission.

3.3.6 Violators of these rules shall be held accountable for any thefts, fires, or other incidents caused thereby. All misconducts will be recorded officially.

3.4 Hostel Order 

3.4.1 Activities that violate national laws or regulations are strictly prohibited. 

Any behavior that endangers hostel security or intrudes on others is banned.

3.4.2 Smoking tobacco products, including e-cigarettes, is strictly prohibited on the University campus and the temporary campus of the School of Music. 

3.4.3 Residents should not overindulge in alcohol. 

3.4.4 Storing, consuming, distributing, and selling banned drugs are strictly prohibited, including storing any drug paraphernalia. 

3.4.5 Silence should be maintained in the hostel premises. Residents shall refrain from making loud noises or practicing singing or playing musical instruments in the hostel.

3.4.6 Residents shall not indulge in any kind of obscenity or vulgarity with others. Residents should not verbally, physically, or in written communication harass, threaten, intimidate, assault, coerce, or abuse others, or otherwise disturb any person's health, safety, or well-being. 

3.4.7 Unauthorized use of electronic devices to photograph or videotape any person without their prior knowledge or effective consent when such a recording is likely to cause injury or distress is prohibited. This includes but is not limited to surreptitiously taking pictures of another person in the hostel room. 

3.4.8 Pets are not allowed in the buildings of the temporary campus of the School of Music.  

3.4.9 Any residents, groups, or organizations must not be involved in any pyramid schemes, business activities, and activities involving the exchange of money in the hostel premises without permission. 

3.4.10 Organizing and participating in any gambling or gambling-related activities is prohibited. 

3.4.11 It is strictly prohibited to bring any guns, ammunition, controlled knives, imitation guns, cudgels, crossbows, or other weaponry to the hostel premises. 

3.4.12 Launching missionary work or religious activities in the hostel is forbidden. 

3.4.13 Residents should not engage in frauds, thefts, or misuse of any property of other residents or members of the University. 

3.5 Use of Furniture 

3.5.1 All the furniture and facilities of the hostel are public property. Residents should use them properly and keep them in good condition. 

3.5.2 The furniture and facilities in the rooms or public areas should not be moved without prior permission from the Resident Tutors. 

3.5.3 Residents should not bring in any additional furniture. 

3.5.4 Hanging banners or wall-mounted items on the walls of rooms and corridors without prior permission is strictly prohibited. 

3.5.5 Don’t change or add room locks without authorization. Any broken lock should be reported and repaired in time. 

3.6 Public Areas and Facilities 

3.6.1 Cleanliness and tidiness should be maintained in the public areas. Personal items left in hostel public areas (e.g., kitchens, TV rooms, fire escapes, etc.) may be disposed of by the property staff. 

3.6.2 Neither personal items (such as cartons and shoe racks), nor garbage is allowed to be placed in the corridors. 

3.6.3 All items in the refrigerators must be labeled (label color will be changed by the property staff once a month). Food should not be left in the refrigerator for more than two weeks. Residents should clean up any spills promptly and should never take others’ items without permission. 

3.6.4 The hostel kitchen is only for simple cooking. Residents are required to clean up the kitchen immediately after use. Do not leave cooking utensils and other personal items on the countertops for a long time. Please label your personal items in the case of temporary storage. Using or removing items belonging to others is prohibited. 

3.6.5 Residents should retrieve their laundry promptly after using the washing machine or dryer in the laundry room so as to avoid loss. Please label personal items such as laundry detergent and tubs. Please dry your clothes in the designated area of the hostel building or the clothes will be removed without prior notice. 

3.6.6 No food or drink is allowed in the TV room. Please keep the room tidy and take care of your personal belongings when using the TV room. 

 

4 Violations and Disciplinary Actions 

4.1 Residents who fail to comply with any of these Regulations, or with the regulations of any college or unit within the University will be censured by the Student Affairs Office, and the case may be deferred to the Student Discipline Committee. 

4.2 Depending on the nature and severity of the violation, the Student Affairs Office may take disciplinary actions against the violator in any of the following forms (relevant disciplinary records may be shown in transcripts): 

4.2.l verbal warning; 

4.2.2 written warning with copy put into the student’s file; 

4.2.3 written reprimand with copy put into the student’s file; 

4.2.4 demerit(s), of which a total of three may result in termination of studies at the University; 

4.2.5 suspension of rights/ privileges in the hostel of the School of Music; 

4.2.6 hostel community service as assigned by the Resident Tutor or the Student Affairs Office; 

4.2.7 compensation and/or maintenance fees; 

4.2.8 exclusion from the hostel premises;  

4.2.9 any other form as the Student Discipline Committee may deem fit. 

4.3 Visitors must observe these regulations or they will be asked to leave the hostel immediately, or the Student Affairs Office will take disciplinary actions in accordance with these Regulations.

4.4 The Student Affairs Office reserves the right to confiscate any illicit items, gambling equipment, alcohol, or pets in the hostel. Anything confiscated will not be returned and relevant disciplinary actions will be taken.  

4.5 Residents who regularly reside outside the hostel or transfer the hostel room/space to others will be excluded from hostel premises by the Student Affairs Office, and the accommodation fee paid will not be refunded.  

4.6 Residents who commit thefts will be excluded from hostel premises by the Student Affairs Office, and the accommodation fee paid will not be refunded.  

 

5 Revision and Interpretation

5.1 These Regulations are applicable to students of the School of Music of the Chinese University of Hong Kong, Shenzhen. 

5.2 The Student Affairs Office reserves the right to initiate actions and seek appropriate outcomes concerning anything uncovered in these Regulations for the best interest of the School of Music. 

5.3 The Hostel Regulations of the School of Music is subject to review and revision as necessary. 

5.4 The Student Affairs Office reserves the right to interpret these Regulations. 

5.5 If there is any inconsistency or ambiguity between the English and Chinese versions of these Regulations, the Chinese version shall prevail.